Application forms
Application forms and appointments
Application forms
All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.
Form 1: Application for a full or 30-day going to a full ID pass
For permanent or 30-day going to a full pass (applying at the same time) - see
Form 8 for 1-5 day temporary passes.
Form 2: Reference details continuation sheet
Some applications will need more references, depending on the employment record of the applicant.
Form 4: Change of ID pass details
If any of a passholder's details have changed, you need Form 4. This includes changes of name, job title, likeness or access levels.
Form 5: Access required to restricted areas at another airport
If a passholder needs to carry out work at an airport other than the one which issued the pass, use this form to establish the new access rights.
Form 6: Notification of a lost or stolen pass
Give notice of lost or stolen passes by telephone first, then submit this form promptly.
Form 7: Reinstatement form
If a pass has become "parked" (not used for over 60 days), use Form 7 to have it revalidated.
Form 8: Application for a 1 to 5 day temporary ID pass
Use Form 1 when applying for a 30-day pass going to a full pass at the same time.
Form 9: Application for a pass for diplomats and persons with statutory rights of access
Most signatories will not need this form.
Form 10: Form to return a pass that's no longer required
We ask you to promptly return passes when employees leave or no longer need airside access.
Form 11: Form to ask for the release of data
The Data Protection Act provides specific protection against unauthorised disclosure.
Form 12: Vehicle application form
For vehicles that are to be driven airside.
Guidance Note - Vehicle Airside Insurance Requirements - April 2011
Form 13: Notification of a Lost or Stolen Vehicle Pass
Use this form to notify us of a lost or stolen Airside Vehicle Pass.
Form 14: Airport ID scheme enquiry form
For companies or organisations which are new to the airport environment – perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.
Form 15: Airport ID scheme change of company details
For companies or organisations which need to make changes to their accounts with the airport.
Form 16: Airport ID scheme authorised signatory nomination form
Authorised signatories must be nominated on this form before they can be appointed and receive training.
Form 17: Authorised signatory sample signature form
When appointing signatories we need a sample signature. Please use this form.
Form 18: Authorised signatory leavers form
Please use this form to tell us about authorised signatories who will be leaving your organisation.
Download Form 18
Form 20: Aberdeen Tools of the Trade application form
This form is for those companies applying for Tools of the Trade cards at Aberdeen Airport only.
Form 21: Application for Staff Car Park use at Aberdeen
This form is for those companies requiring employees to have access to the car parks at Aberdeen.
Template letters for you to use
We have prepared these templates based on our authorised signatory training programme. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient - these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.
Proforma I: Employment reference
For referees, not for the current employer.
Download Proforma I (38KB .DOC)
Proforma II: Sponsoring Company reference
For the current or most recent employer.
Download Proforma II (31KB .DOC)
Proforma III: Self-employment reference
To verify details when an applicant has been self-employed.
Download Proforma III (34KB .DOC)
Proforma IV: Employment in family business reference
To verify details when an applicant was employed by their own family.
Download Proforma IV (42KB .DOC)
Proforma V: Employment agency reference
If your applicant's employment was with an agency.
Download Proforma V (40KB .DOC)
Proforma VI: JobCentre Plus reference
If your applicant was unemployed.
Download Proforma VI (38KB .DOC)
Proforma VII: HMRC reference
If in a family business or self-employed and those businesses are no longer listed.
Download Proforma VII (32KB .DOC)
Proforma IX: Educational reference
References from schools, colleges and universities.
Download Proforma IX (37KB .DOC)
Proforma X: Gap reference
To check any gaps of over 14 days in an employment record. One reference per gap is required.
Download Proforma X (43KB .DOC)
Proforma XI: Voluntary sector reference
If an applicant has spent time in the voluntary sector.
Download Proforma XI (37KB .DOC)
