Application forms


Application forms and appointments

Application forms

All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.

Form 1: Application for a full or 30-day going to a full ID pass

For permanent or 30-day going to a full pass (applying at the same time) - for a stand-alone 30 day temporary pass see Form 8 .

Download Form 1


Form 2: Reference details continuation sheet

Some applications will need more references, depending on the employment record of the applicant.

Download Form 2


Form 3: Application for a 1 to 5 day temporary ID pass

Use Form 3 for short-term visits and works.

Download Form 3


Form 4: Change of ID pass details

If any of a passholder's details have changed, you need Form 4. This includes changes of name, job title, likeness or access levels.

Download Form 4


Form 5: Access required to restricted areas at another airport

If a passholder needs to carry out work at an airport other than the one which issued the pass, use this form to establish the new access rights.

Download Form 5


Form 6: Notification of a lost or stolen pass

Give notice of lost or stolen passes by telephone first, then submit this form promptly.

Download Form 6


Form 7: Reinstatement form

If a pass has become "parked" (not used for over 60 days), use Form 7 to have it revalidated.

Download Form 7


Form 8: Application for a 30 Day temporary ID pass

Use Form 1 when applying for a 30-day pass going to a full pass at the same time.

Download Form 8


Form 9: Application for a pass for diplomats and persons with statutory rights of access

Most signatories will not need this form.

Download Form 9


Form 10: Form to return a pass that's no longer required

We ask you to promptly return passes when employees leave or no longer need airside access.

Download Form 10


Form 11: Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Download Form 11

Download Form 11 as MS Word


Form 12: Vehicle application form

For vehicles that are to be driven airside.

Download Form 12

Guidance Note - Vehicle Airside Insurance Requirements - April 2011


Form 13: Notification of a Lost or Stolen Vehicle Pass

Use this form to notify us of a lost or stolen Airside Vehicle Pass.

Download Form 13


Form 14: Airport ID scheme enquiry form

For companies or organisations which are new to the airport environment – perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.

Download Form 14


Form 15: Airport ID scheme change of company details

For companies or organisations which need to make changes to their accounts with the airport.

Download Form 15


Form 16: Airport ID scheme authorised signatory nomination form

Authorised signatories must be nominated on this form before they can be appointed and receive training.

Download Form 16


Form 17: Authorised signatory sample signature form

When appointing signatories we need a sample signature. Please use this form.

Download Form 17


Form 18: Authorised signatory leavers form

Please use this form to tell us about authorised signatories who will be leaving your organisation.

Download Form 18


Form 20: Aberdeen Tools of the Trade application form

This form is for those companies applying for Tools of the Trade cards at Aberdeen Airport only.

Download Form 20


Form 21: Application for Staff Car Park use at Aberdeen

This form is for those companies requiring employees to have access to the car parks at Aberdeen.

Download Form 21


Template letters for you to use

We have prepared these templates based on our authorised signatory training programme. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient - these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.


Proforma I: Employment reference

For referees, not for the current employer.

Download Proforma I (38KB .DOC)


Proforma II: Sponsoring Company reference

For the current or most recent employer.

Download Proforma II (31KB .DOC)


Proforma III: Self-employment reference

To verify details when an applicant has been self-employed.

Download Proforma III (34KB .DOC)


Proforma IV: Employment in family business reference

To verify details when an applicant was employed by their own family.

Download Proforma IV (42KB .DOC)


Proforma V: Employment agency reference

If your applicant's employment was with an agency.

Download Proforma V (40KB .DOC)


Proforma VI: JobCentre Plus reference

If your applicant was unemployed.

Download Proforma VI (38KB .DOC)


Proforma VII: HMRC reference

If in a family business or self-employed and those businesses are no longer listed.

Download Proforma VII (32KB .DOC)


Proforma IX: Educational reference

References from schools, colleges and universities.

Download Proforma IX (37KB .DOC)


Proforma X: Gap reference

To check any gaps of over 28 days in an employment record. One reference per gap is required.

Download Proforma X (43KB .DOC)


Proforma XI: Voluntary sector reference

If an applicant has spent time in the voluntary sector.

Download Proforma XI (37KB .DOC)